User assistance for content authors

How to link or copy content items to site areas

When a content item is first created, you must select a site area to save the content item under. You can link content items to other site area with the Link and Add Links buttons. You can also copy a content item to a different site area with the Copy button.

When you link a content item to other site areas, changes made to the content item appear everywhere the content item is linked to. If you copy a content item, a new content item is created and the link between the original content item and new content item is broken.
Template maps:

When you select a site area to link a content item to, ensure that the site area you choose has a valid template map between the authoring template and presentation template you would like to use with the selected content item.

Linking

  1. Select the content items to link to other site areas.
  2. Click Link.
  3. Click Add.
  4. Select the site area that you would like to add them to.
    1. Items that you do not have sufficient access to select are disabled. If these items have children you can select, you can browse to select them.
    2. If the selected site area has existing children, you then select how to add the content item within the site area:
      1. Select First child to link the content item as the first listed content item within a site area. Then, click OK.
      2. Select Last child to link the content item as the last listed content item within a site area. Then, click OK.
      3. Select Before specified child to link the content item before the selected child item. A further selection dialog opens if this option is selected. Select a child item and then click OK.
      4. Select After specified child to link the content item after the selected child item. A further selection dialog opens if this option is selected. Select a child item and then click OK.
  5. Click OK.

Adding links

  1. Select the Site Area you would like to link your content to and then click the Add Links button.
  2. Select the content items that you would like to add.
  3. Click OK.

Copying

Copying a content item is not the same as linking because a new content item is created when an item is copied.

  1. Browse to a content list.
  2. Select a content item.
  3. Click Copy.
  4. Select a library.
  5. Select a site area or a content item to copy the content item under:
    1. Items that you do not have sufficient access to select are disabled. If these items have children you can select, you are able to browse to select them.
    2. If the selected site area has existing children, you then select how to add the content item within the site area:
      1. Select First child to save the new content item as the first listed content item within a site area. Then, click OK.
      2. Select Last child to save the new content item as the last listed content item within a site area. Then, click OK.
      3. Select Before specified child to save the new content item before a selected child item. A further selection dialog opens if this option is selected. Select a child item and then click OK.
      4. Select After specified child to save the new content item after a selected child item. A further selection dialog opens if this option is selected. Select a child item and then click OK.
  6. Click OK.
Parent topic: How to move, copy, or link items
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Thursday, May 7, 2015 12:23am EST

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